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Geek Alert

How We Record Scriptnotes, 2020

August 6, 2020 Geek Alert, Meta, Tools

scripnotes coverMany listeners have asked how Craig and I record our weekly podcast. I wrote about it in 2013, but a few things have changed. So here’s an updated look at our standard operating procedures and gear.

When and what

Scriptnotes producer Megana Rao and Craig’s assistant Bo Shim figure out when we’re going to record. It’s usually a Thursday or Friday, late in the afternoon. Megana and I have usually talked over potential topics, but Craig and I will also text during the week to discuss. If it’s a Three Page Challenge, Megana will send each of us PDFs of the entries she’s picked.

We’re all working off a shared outline in WorkFlowy, which includes the episode number, today’s topics, listener questions, various housekeeping bits, and our One Cool Things. I recently made a template. If there’s anything we need to read aloud — for example, a quote from an article — I usually copy-paste it into this outline.

Since Craig works in Pasadena and I work in Hollywood, it’s not practical for us to be in the room together, so we record the podcast on Skype. This is the part many people can’t fathom — we’re almost never in the same room together. I lived in Paris during 2016 and 2017, yet we kept doing the show pretty much as normal. Whether you’re miles or time zones apart, you can do it.

It takes practice to keep up a conversation when you don’t have the usual physical cues. The first few episodes were rough. But I think the podcast is actually much better with Craig and I being apart; like the audience, we’re only hearing each other’s voice, so everything we’re communicating needs to happen in speech.

I don’t care about hearing myself through the headphones, but if you do, you may want to consider a setup that lets you plug headphones into the mic or mixer. If you let the audio round-trip through the computer, the lag will drive you crazy.

Editing

While Craig and I are talking on Skype, each of us has QuickTime running on our own computers to record only our side of the conversation. (File > New Audio Recording…) When we finish recording, we each save our audio into the same shared Dropbox folder. From there, editor Matthew Chilelli yanks out the audio and marries the two tracks in Logic.

Many podcasts simply record the Skype call, saving the step of marrying the two tracks. But it’s very handy to be able to manage the two sides of the conversation separately. We can edit out background noise and generally keep it much tighter.

As a backup, we have Call Recorder for Skype running. It’s saved our bacon a few times.

Matthew ends up editing two versions of the episode: the normal one and the premium version, which includes an additional segment at the end. When he’s finished — generally Monday at around noon — he’ll put them back in Dropbox. Megana listens to them and writes up the text for the post, along with links and the outro. I sign off, then all that gets added into the files.

Megana then uploads the premium file to our subscription service, where it comes out immediately. She schedules the normal version to come out Tuesday morning.

Nuts and bolts

For hardware, we started with Dan Benjamin’s really useful guide to podcasting gear, but ultimately made different choices over the years. I’ll include Amazon referral links for items available there, but certainly consider local retailers — or items you may already have.

For my mic, I’m using the Shure BETA 87A Supercardioid Condenser Vocal Microphone mounted on a Heil PL-2T boom with some generic pop screen. This mic requires a pre-amp and USB interface, so I’m using the Focusrite Scarlett 2i2, which feels like overkill but has been problem-free for many years.

When I’m traveling, I’ve been packing the Samson Q2U Handheld Dynamic USB Microphone instead. It’s really good for the price and simply plugs into USB. When we have remote guests I’ll often drop this mic off at their house if they’re in town, or just Amazon it to them if they’re somewhere else.

For listening, there’s nothing better than the Sony MDR-7506 headphones, which not only sound great but seal well, keeping Craig’s audio from being recorded on my track. I like them so much that I’ll bring them with me on a trip.

Before the pandemic, we were recording more shows in-person at my office using a RØDECaster Pro, which is genuinely terrific. It combines a pre-amp, USB interface and recorder into a single interface. The new Zoom PodTrack P4 looks to meet a similar need and is probably also great. I’ve had a good experience with various Zoom recorders over the years.

For live shows, I’ve generally been recording on the Zoom H6 digital recorder. Even if we’re using audio from a sound board, I’ll still aim the Zoom at the audience to gather crowd noise.

Getting TextExpander and WorkFlowy to play nicely

July 24, 2020 Geek Alert, Meta, Software

We use WorkFlowy to outline Scriptnotes before we record. After 462 episodes, I finally decided to make a template for it so that I wasn’t typing it all from scratch every time. So I made a skeleton outline, which you can see here.

Excited for the all time I was going to save, I copy-pasted the outline into TextExpander, the app I use for such things.1 I assigned it an abbreviation and tried it in WorkFlowy.

It failed.

It pasted plain text, with none of the indentation and formatting I wanted.

Naturally, I tried to Google a solution, but nothing turned up. So I experimented with different options. It turns out the trick is to Export the template (using the three-dot menu on the left) and choose OMPL as the format.

workflowy export

You get text that looks like this:

workflowy opml

A mess, right? But it works.

Copy-paste it into TextExpander. When expanded into WorkFlowy, it’ll be properly indented and formatted.

For the record, the amount of time I spent figuring out and blogging this time-saving technique is now probably a wash.

  1. TextExpander is fine, but I suspect there are other macro apps that work just as well or better. This technique should work with any of them. ↩

Hiring a coder

February 1, 2019 Apps, Bronson, Geek Alert, Highland, Los Angeles, Weekend Read

We’re bringing in a new person to help us update some of our older Mac and iOS apps. Maybe that’s you!

Requirements:

  • Experience with Mac and iOS development (either professionally or on your own)
  • Familiarity with web APIs
  • Proficiency in Swift
  • Ability to read (and understand) Objective-C

For the right candidate, it should be an interesting assignment. You’ll be rewriting existing Objective-C code as Swift, and bringing a 2019 perspective (and technology) to previously-solved problems. You’ll be working beside Nima Yousefi, who coded Highland,1 Weekend Read and a lot of other useful apps for writers. He’ll show you the ropes and help guide you through the process.

This is a contract gig, maybe 40 hours of work altogether, but there’s always the possibility of future projects. We’re looking for someone in Los Angeles who’s available on Tuesday and Friday afternoons for some in-person discussion.

The right person might be transitioning from another field, a college student, or someone on a gap year. You can look at this as an educational experience, intern-like, but definitely paid. If you’re a hobbyist coder considering becoming an indie app developer, it would be a good introduction. That’s how Nima got started.

Interested? Drop us a note to introduce yourself and your work. Please include links to stuff we can check out, especially Github and sample code.

  1. Fun fact: Highland 2 is almost entirely Swift, except for some very low-level stuff dealing with PDFs which goes all the way back to the original Highland. ↩

My writing setup, 2019

January 31, 2019 Apps, Follow Up, Geek Alert, Highland, Writing Process

On Twitter, @londonsquared asked for an update on my writing setup, which I’d last written about in 2016.

Honestly, very little has changed in the past three years. I still have the same computer, desk, mouse, keyboards and headphones. I print so little that today was the first time in years that we needed to buy a new toner cartridge.

My only real piece of new hardware is the iPad Pro. While I don’t love the squared edges — it feels thicker than the old ones — I find myself using the redesigned pencil all the time. On the whole, I like it a lot.

I’m hand-writing much less than I used to. Most of that is because I’ve been writing the Arlo Finch books, and it’s so many words that I just can’t keep up with paper and pen. But I also do #writesprints a lot, using Highland 2’s built-in Sprint feature.

write sprint list

I write absolutely everything in Highland 2. I’m the main beta tester.1

For other software, I’ve started using Apple Notes in place of Evernote, and switched back to OmniFocus and Mail.

Back in 2016, I wrote:

My mail setup is a mess. The right combination of rules would probably allow me to sort out the wheat from the chaff, but I haven’t invested the energy. Plus, getting it to work properly in iOS would be a big challenge. Increasingly, the iPhone is where I’m doing email triage.

If anything, it’s worse now. I set up a rule to shunt anything with the keyword “unsubscribe” to a special folder, but that’s just hiding the problem rather than addressing it.

On the whole, I’m honestly surprised I haven’t changed more things over the past three years. I’m generally an early adopter and experimenter. But until we start using goggles instead of screens, I suspect this is going to remain my basic setup.

  1. Version 2.5, coming soon, has some pretty amazing new features in it. ↩
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